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The orange category-folder icon Categories

A Category is an optional extra folder level that sits between your Working Folder and your Job folder. ProCapture Backup comes preloaded with numerous categories. Use these, create your own, or edit the preloaded categories to customize them to your workflow.

A Summary tree showing the category folder sitting between the working folder and the job folder

Instead of saving every job directly inside the Working Folder, the Category lets you group jobs into organized sections, such as:

  • Weddings
  • Families
  • Seniors
  • Commercial
  • 2025 (by year)

  1. Click on the Settings button The ProCapture Backup app icon.

  2. Select "Manage Categories" from the list.

    The Settings menu with Manage Categories arrowed

  3. The Manage Categories window is structured so that a list of the categories appears on the left. Once a category is selected, a preview of the folder structure appears on the right.

    The Manage Categories window with the category list on the left and a preview of the resulting folder structure on the right
    • Hide the preview area on the right by clicking the gray arrow next to "Preview."
    • A ticked checkbox Use the checkboxes in the Category list to enable/disable a category for use.
    • A checkmark A checkmark next to a category indicates the category is currently being used in a Profile.

  4. Click on the Add button to create a new category.

  5. From this window, you can edit, duplicate, or remove an existing category.

  1. From the Manage Categories window, click on the Add button.

    The Manage Categories window with the Add button arrowed

  2. Enter a name for the category.

    The Category window with the name Portrait Sessions typed and the Portraits folder selected in the folder structure

  3. Name the category folder by double-clicking on it or using the Edit button. Category folders appear orange.

    The Folder Name field with Portraits typed, and the resulting folder name previewed underneath

  4. ProCapture Backup™ comes preloaded with dynamic text options, which are especially useful when your folder structure includes dates. For example, the dynamic text [YYYY] automatically inserts the current year based on the job date. This means you don’t have to type 2025 now and then update the category later to 2026. Select a dynamic text from the drop-down list. Click on Using Dynamic Text to learn more.

    The Folder Name dropdown open, offering Date Templates, Year, Month, Day, Profile Folder and Clear

  5. Use the "Preview" checkbox to show what the dynamic text will look like when populated with a date.

  6. Add additional category folders as needed.

  7. Category folders are orange The orange category-folder icon and will always appear between your Working Folder The purple working-folder icon and your Job Structure The green job-folder icon.

    The Category window with Preview as Jul 4, 2026 ticked, showing the tokens resolved to Portraits, 2026, July and Job Name

  8. Save to exit.

  9. A Preview of the Category will appear in the Manage Category window.

    The new Portrait Sessions category selected in the Manage Categories list, with its folder structure shown in the preview

Categories can include more than one folder. In many cases, you’ll want to use multiple folders. For example, adding a Year or Month folder to your structure.

The Category window with Preview as Jul 4, 2026 ticked, showing the tokens resolved to Portraits, 2026, July and Job Name
  • In the Category window, keep clicking "Add" to include as many folders as you need.
  • Category folders are orange The orange category-folder icon and will always appear between your Working Folder The purple working-folder icon and your Job Structure The green job-folder icon.
  • Use "Move Up" and "Move Down" to reorder the folders you’ve added.
  • ProCapture Backup™ comes preloaded with dynamic text options, which are especially useful when your folder structure includes dates. For example, the dynamic text [YYYY] automatically inserts the current year based on the actual date. This means you don’t have to type 2025 now and then update the category later to 2026. Click on Using Dynamic Text to learn more.
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