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The green job-folder icon Job Structures

A Job Structure defines how you want your files organized. You can use it to add subfolders, rename your images, and enable metadata. ProCapture Backup comes preloaded with some default job structures. Use these, create your own, or edit a preloaded job structure to customize it to your workflow.

A Summary tree with the job folder arrowed, its numbered subfolders listed underneath
  • The root folder of every Job Structure is always the Job Name Folder - shown as a green folder The green job-folder icon.
  • You can then add subfolders The blue subfolder icon under the Job Name Folder.
  • Images, RAWs, video, and audio files can be saved directly in the Job Name Folder or placed into the subfolders.

  1. Click on the Settings button The ProCapture Backup app icon.

  2. Select "Manage Job Structures" from the list.

    The Settings menu with Manage Job Structures arrowed

  3. In the Manage Job Structures window, a list of Job Structures appears on the left. When you select one, a preview of the folder structure appears on the right.

    The Manage Job Structures window: the structure list on the left, a preview of the selected structure on the right
    • Hide the preview area on the right by clicking the gray arrow next to "Preview."
    • A ticked checkbox Use the checkboxes in the Job Structure list to enable/disable a structure for use.
    • A checkmark A checkmark next to a job structure indicates the structure is currently being used in a Profile.

  4. Click on the Add button to create a new job structure.

  5. From this window, you can edit, duplicate, or remove an existing job structure.

  1. From the Manage Job Structures window, click on the Add button.

    The Manage Job Structures window with the Add button arrowed

  2. Enter a name for the job structure.

    The Job Structure window on the Folders tab with the name Basic Job Structure typed

  3. There are 3 tabs in the Job Structure window: Folders, Renaming, and Options.

  4. Begin with the "Folders" tab. Use the Add button to add subfolders. Name each subfolder. Dynamic text can be used here; see Using Dynamic Text to learn more.

    The Folder Name field with JPG Files typed

  5. Once you have added your subfolders, use the checkboxes to indicate where your image, RAW, Video, and Audio files should be saved.

    The Folders tab with JPG, RAW and Video folders each ticked in a different file-type column

  6. To rename your images, use the options in the "Renaming" tab. For more information, see Renaming.

  7. To add metadata, such as copyright information, use the "Options" tab. See Metadata for more details.

  8. Save to exit.

  9. A Preview of your job structure will appear in the Manage Job Structures window. Note that the Image, RAW, Video, and Audio file icons appear next to the folder where you placed them.

    The new Basic Job Structure selected in the list, its folders previewed on the right with a file-type icon on each

To work properly with ProSelect, your Images and RAW files must be stored in the same folder. This folder can be:

  • The main Job Name folder (root level), or
  • A single subfolder inside the job folder

If your Images and RAWs are saved in different folders, ProSelect will not be able to link them correctly.

Main Job Name Folder

The preset Job Structure in ProCapture Backup places all file types in the main root-level job folder, which fully supports ProSelect.

The job folder row with all four file-type columns arrowed and ticked, so every file type lands in the job folder itself
Using Subfolders

If you choose to use subfolders:

  • Images and RAWs must be placed in the same subfolder.

    Two structures compared: on the left one folder takes both images and RAWs, on the right the same file types are split across separate folders

  • You must also update your ProSelect settings:

    • Go to Settings

    • Uncheck “Images folder is job folder”

      The ProSelect Adding Images options with the Images folder is Job folder checkbox arrowed

ProCapture Backup™ can apply a metadata template during import, so every file you offload is tagged automatically. This makes your files consistent and saves time later. When enabled, ProCapture Backup can embed metadata such as:

  • Copyright information
  • Photographer or studio name
  • Job name and job details
  • Other template fields you set up in advance

  1. Click on the Settings buttonThe ProCapture Backup app icon, and select "Manage Metadata" from the list.

  2. Click on the Add button.

  3. Type in a name for the Metadata.

  4. Enter the information you want in the available fields. Use the tabs along the top to switch between different sections of the metadata template. Dynamic Text is enabled. See the page Using Dynamic Text to learn more.

    The Setup Metadata Fields window on the Copyright tab, with a copyright line built from the [YYYY] and [BUSINESS_NAME] tokens

  5. Save.

  6. Metadata presets can be applied to a profile in the Job Structure.

  7. Click on the Settings buttonThe ProCapture Backup app icon, and select "Manage Job Structures" from the list.

  8. Edit the selected Job Structure.

  9. Click on the "Options" tab.

  10. Select a Metadata preset from the list.

    The Job Structure Options tab with the Metadata dropdown arrowed

  11. Save.

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