Renaming

Renaming files in ProCapture Backup™ helps keep your images organized, consistent, and easy to find—especially when you’re working with multiple memory cards. When you merge cards, you can also renumber the files to maintain a clean, uninterrupted sequence across the entire job. This prevents duplicate file names and keeps your images in the correct order from start to finish. Renaming is handled in the "Renaming" tab within the Job Structure.

ProCapture Backup gives you several renaming options, including:

Keeping the original image name (the default setting)
Renumbering images automatically
Adding padding (for example: 0001, 0002, 0003)
Using the Job Name + Image Name
Mixing and matching other naming formats to fit your workflow

Simplifying image names is helpful because it makes files easier to sort, share, and reference later—whether you’re delivering to a client, importing into editing software, or searching for a specific image. A clear naming system also reduces confusion when multiple cameras or cards are involved.

ProCapture Backup™ offers a variety of presets for filename format selection:

Original
Image Number
Image Number_Job Name
Job Name_Image Number
Job Number_Image Number

You can also use dynamic text such as dates, job names, job numbers, and image numbers to build your own filename format. See Build My Own Format.

Select your filename format by using one of the presets. Alternatively, build up your own format using the dynamic text options provided. Note the preview area: this will display an example of what the selected format will look like.

Practical Example - Using Presets

Here’s a simple example to show exactly what each Preset looks like:

Job Name: Smith_Aaron
Job Date: July 4, 2026
Original camera filename: DSC01028

1) [Original]

This keeps the original camera filename. Result after backup:

DSC01028.jpg

2) [IMAGE_NUMBER]

This uses the last 4 digits of the original filename. Result after backup:

1028.jpg

3) [IMAGE_NUMBER] + Renumber ON

This renumbers your images starting at 0001, 0002, 0003, and so on. Renumbering always uses at least 4 digits. Result after backup:

0001.jpg

4) [IMAGE_NUMBER]_[JOB_NAME]

This adds the job name after the image number. Result after backup:

1028_Smith_Aaron.jpg

Optional: Turn Renumber ON. Results after backup:

0001_Smith_Aaron.jpg

5) [JOB_NAME]_[IMAGE_NUMBER]

This places the job name first, followed by the image number. Result after backup:

Smith_Aaron_1028.jpg

Optional: Turn Renumber ON. Results after backup:

Smith_Aaron_0001.jpg

6) Build Your Own Format

If the format you want to use is not listed as a preset, you can build up your own. See Build My Own Format for more information.

Renumbering is highly recommended when you are merging cards. When you merge multiple cards, each card often starts numbering at similar values (for example, every card might contain files like DSC0001, DSC0002, etc.). This can create duplicate file names, which can cause files to overwrite each other or become confusing to sort and manage.

Turning on Renumber solves this by assigning a single continuous sequence across the entire job. Instead of keeping the camera’s original numbering, ProCapture Backup™ will rename the images in order, starting at 0001 and continuing upward.

Renumbering is especially useful when:

You’re combining images from multiple memory cards
You’re working with two or more cameras
You want clean, consistent file names for editing, sharing, or delivery
You want your images to sort correctly in order from start to finish

Use the checkbox to enable renumbering.
Note: in order to use the renumbering feature, you must have [IMAGE_NUMBER] present in your filename format.
Optionally enter a "Starting At" number. By default, numbering starts with "1."
Optionally select an "Image Number Length." By default, 4 characters are used.
A preview of your selections appears in the Filename Preview.

You can also create your own custom filename format.

Type any text you want directly into the File Format box.
Click the drop-down arrow to insert dynamic text.
- Don’t choose a preset—use the individual building blocks to create your format.
You can add multiple dynamic text options, and each one will be inserted into your filename format.
We recommend using underscores (_) between words to avoid naming issues on some systems.
Note: If you select a Preset from the drop-down list, it will replace everything currently in the File Format box.